We are hiring: Administrative Officer

JOB VACANCY 

The Innovation and Training Park (ITP) Prizren is creating an innovation ecosystem through bringing together major actors in the innovation system, therefore support the entrepreneurial innovation. These actors include innovative, technology-oriented and creative businesses and start-ups, educational institutions, vocational training providers, civil society organizations and public stakeholders. For more information see: https://itp-prizren.com/.

Innovation and Training Park (ITP) in Prizren is seeking to fill the position of:

Administrative Officer

The overall purpose of the post

The Administrative Officer will be the focal person for the secretariat functions of the ITP’s Assembly of Members, Board of Directors and other advisory bodies. The Officer will ensure smooth communication with the ITP governance bodies and proper organization of meetings, follow up on decisions taken as well as support the ITP team on day-to-day tasks and processes.

Main tasks and responsibilities

Focal person for the secretariat of the ITP’s Assembly of Members, Board of Directors and advisory bodies

• Maintaining communication with the chairs of the Assembly of Members and Board of Directors,
• Serve as the primary liaison between the ITP team and the Assembly of Members, Board of Directors, and advisory bodies, addressing all inquiries.
• Preparing and distributing meeting agendas, minutes, and other relevant documents.
• Ensuring that meetings are well-organized and efficient
• Maintaining accurate records of correspondence and decisions.
• Drafting and distributing official communications, such as decisions to be taken, notices, and report
• Monitoring the compliance with the governance regulations and guidelines.

Focal person on assisting the Executive Director and other team members

• Supporting the Executive Director on administrative matters, organizing meetings, and following-up on outstanding matters
• Preparing and organizing documents, reports, and presentations
• Supporting other team members regarding internal processes such as coordination meetings, data management, finance and administration, monitoring, and reporting

Required qualifications, competencies, and experience

Qualifications

• University degree in the field of social sciences, public administration, business administration, philology, international relations or a related field or equivalent professional experience (demonstrating analytical skills).

Professional experience

• At least three (3) years of professional experience in a comparable position with international organizations, public or private institutions or NGOs in Kosovo.

Other knowledge, additional competences

• Very good knowledge of English
• Good working knowledge of ICT technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office),
• Strong communication skills, both in written and verbally,
• Strong analytical skills
• Very good coordination and organizational skills.

Location: Prizren, at Innovation and Training Park (ITP)

Expected start date: January 2025

Deadline for the application: 19 November 2024

How to apply?

Interested and, suitably qualified and experienced candidates are invited to submit their electronic application in English, in PDF version, to [email protected]

• CV (Europass template is recommended)
• Letter of motivation
• Any references/recommendations
• Submission of diplomas and certificates will be required at a later stage
• Subject of the email: Name & Surname – Position

Applications that do not meet these rules will not be considered!

Only short-listed candidates will be contacted and invited to the next stage of recruitment.

ITP encourages female candidates, candidates from ethnic communities, and candidates with a disability to apply.

*Disclaimer

Data Privacy

ITP is committed to ensuring the security and protection of the personal information we process.

Declaration of Consent

You agree that your personal data will be used for the purpose of the recruitment process, only. The information will only be accessed by recruitment staff and panel members. You understand that your data will be held securely and will not be distributed to third parties. You have a right to change or access your information. You understand that your personal data will be deleted after six months when this information is no longer required for this purpose.